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Business Process Portal Administrator's Guide
Using the audit events page : Audit events page : Viewing an audit trail of events
 

Viewing an audit trail of events

To view an audit trail of events:
1. In the Administration module, click System > Audit Event.
The Audit Events page is displayed.
2. From the Application drop-down list, select the application for which you want to view the events.
3. If you want to filter the events for a specific instance ID, then enter the ID in the Instance ID text box.
If you know the first digit (left most number) of the instance ID; when you enter it, then Business Process Server lists all instance IDs beginning with the specified digit. You can select the desired one from the list. You can enter multiple instance IDs by specifying a comma separated list of instance IDs. After selecting one instance ID from the list, you can enter a comma and enter the first digit of another instance ID. For example, if there are instances with IDs 254, 333, 340, 348 and 350. When you enter 3, Business Process Server will list 333, 340, 348 and 350. When you enter 4 after 3 and make it 34, Business Process Server will list only 340 and 348. To select 340 and 348, you can select 340 from the list, enter a comma and again enter 34. Business Process Server will now list only 348. You can select it.
If you do not enter any instance ID, then Business Process Server lists events of all instances of the specified application.
4. From the Audit Event Type drop-down list, select the type of event that you want to review, and then click Go.
P represents Process; PI represents Process Instance; W represents Workstep, I represents Work item; and S represents Save.
The filters you use in Steps 2-4 can help you narrow down your search for specific information. The following table explains the list of audit events type available.
Audit Event Name
Description
P_CREATED
Process template creation.
P_INSTALLED
Process template installation.
P_REMOVED
Process template removal.
P_RESUMED
Process template resumed.
P_SUSPENDED
Process template suspension.
PI_CREATED
Process instance creation.
PI_ACTIVATED
Process instance activation.
PI_SUSPENDED
Process instance suspension.
PI_RESUMED
Process instance resumed.
PI_COMPLETED
Process instance completion.
PI_PRIORITYSET
Process instance priority is set.
PI_DUEDATESET
Process instance due date is set.
PI_REMOVED
Process instance removal.
PI_CREATORSET
Process instance creator is set.
PI_ATTRIBUTESET
Process instance attributes are set.
PI_DATASLOTSSET
Process instance dataslots are set.
W_CREATED
Workstep instance creation.
W_ACTIVATED
Workstep instance activation.
W_SUSPENDED
Workstep instance suspension.
W_RESUMED
Workstep instance resumed.
W_COMPLETED
Workstep instance completion.
W_PRIORITYSET
Workstep instance priority is set.
W_DUEDATESET
Workstep instance duedate is set.
W_PERFORMERSET
Workstep instance performer is set.
W_EVENTACTIVATION_WAIT
A monitoring workstep enters into wait state for an activation event.
I_CREATED
Work item creation.
I_ACTIVATED
Work item activation.
I_AVAILABLE
Work item is made available to one or more users.
I_ASSIGNED
A work item is assigned or reassigned to a user.
I_COMPLETED
Work item completion.
I_PRIORITY
Work item priority is set.
I_DUEDATE
Work item due date is set.
I_PERFORMER
Work item performer is set.
I_SUSPENDED
Work item suspension.
S_UPDATED
Dataslots are updated.
EP_AFTERBREAK
An exception occurring in an adapter instance execution.
Business Process Server displays all the audit events satisfying the filter condition and the following information about each instance id:
Table 31. Audit events information
Information
Description
Audit Event ID
The ID of the audit event.
Audit Event Name
The name of the audit event type.
Date Created
The date when the audit event was created.
Instance ID
The ID of the application instance.
5. To view more details of a particular event, click the +/- sign in the Audit Event ID column for that event. Business Process Server displays further details about it in read-only mode.
You can click the +/- sign in the Audit Event ID column again to collapse the audit event details.